Economic operators interested in the subject of this publicity should note that this is . It is a publication to announce the Contracting authority’s intention to launch a negotiated procedure for the award of a low or middle value contract and allow interested economic operators to express their interest.

J This publication is made pursuant to point 3.1 of Annex I to 2024/2059 of the European Parliament and of the Council of 23 September 2024 on the financial rules applicable to the general budget of the Union (the EU Financial Regulation) which requires ex-ante advertising of negotiated procedures for the award of middle and low value contracts (below the Directive threshold).

Participation is open on equal terms to all natural and legal persons coming within the scope of the EU treaties, as well as to international organisations. Persons established in third countries (non-EU countries) do not have the right to participate in procurement procedures (unless international agreements in the field of public procurement grant them the right to do so). 

J The rules on access to procurement do not apply to subcontractors unless a specific provision to the contrary is included in the planned call for tenders details. Subcontracting may not be used with the intent to circumvent the rules on access to procurement.

Entities established in a country that has access to the procurement can express interest to participate in the planned procedure by sending an e-mail to SRB-PROCUREMENT [a] srb.europa.eu (SRB-PROCUREMENT[at]srb[dot]europa[dot]eu).

J An expression of interest shall not convey any legal right or create a legitimate expectation of award of contract. 

All the information available about the planned procedure at this stage can be found below in the Ex-ante publicity notice.

The documentation of the actual call for tenders (invitation letter, tender specifications and draft contract) will be provided only to invited candidates when the procedure is launched.

The Contracting authority reserves the right not to launch the planned procedure or to cancel or abandon it, without any right to compensation.

The procurement procedure is launched by sending an invitation to tender to all persons who expressed interest, if any, as well as to any other economic operator that the Contracting authority wishes to invite. 

Only invited candidates having received an invitation to tender from the Contracting authority may participate in the planned procedure. 

Consequently, any tender received from a legal or natural person not invited to tender, even if in a consortium with an invited candidate, will be rejected. Therefore, if it is the case, please express your interest as a consortium. As an alternative, you may freely use subcontracting when submitting an offer.

If you have expressed interest in this publicity and you have access to the procurement (see § 2), you will be invited to submit a tender. 

The Contracting authority reserves the right to invite also other economic operators than those having expressed interest following this ex-ante publicity.

If processing your expression of interest involves the recording and processing of personal data (such as name, address and CV), such data will be processed pursuant to Regulation (EU) 2018/1725 of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC. Any personal data will be processed solely for the purposes of the future invitation to tender. 

Details concerning the processing of personal data are available in the privacy statement below: https://www.srb.europa.eu/en/procurement.

The SRB would like to order catering services with one single provider for the following four events: 

The four events and catering services will take place at the SRB’s premises located Rue Treurenberg 22, 1000 Brussels.

Catering services are required for the provision of food and beverages for breakfast and lunch on each of the four events. The caterer for the four events will need to have the human and technical (furniture/food) capacities of providing catering services for the above-mentioned number of people in the morning (welcome coffee) and lunch time.

Breakfast:

Lunch:

For both breakfast and lunch: 

3. Description of the procedure

Ex-ante publicity is published ahead of a procurement procedure with the purpose of informing economic operators that the SRB is planning to launch a negotiated procedure to award a contract on the above subject. 

The aim of this notice is to support the SRB in the selection of the economic operator who will be invited to submit a tender for a contract of maximum 20.000,00 EUR. 

Interested economic operators should send an e-mail declaring their interest by 16/07/2025, 12:00 (noon) Brussels time to SRB-PROCUREMENT [a] srb.europa.eu (SRB-PROCUREMENT[at]srb[dot]europa[dot]eu). 

The SRB reserves the right not to launch the negotiated procedure. 

SRB Procurement